Trusted AI Solutions · Records digitisation
Old records, made searchable. And checked.
We turn handwritten cards, deeds, minutes, photos and laws into records you can search, and build the website where you find them. Every page is read twice, separately. If the two readings don't match, we look at the original again, or mark it for you to check.
AI-assisted. Independently checked. Clearly documented.
Registered in Barbados since 2004.
A doubt stays visible. The overwritten digit is flagged, not guessed.
Illustration only: a sample card and its typed version.
Trusted in Barbados since 2004
- Parliament of Barbados
- Ministry of Foreign Affairs and Foreign Trade
- Queen Elizabeth Hospital
- Barbados Transport Board
- Barbados Tourism Investment Inc. (BTI)
- Sanitation Service Authority (SSA)
- Chefette Restaurants Group
- Government ministries and departments
What we do
Four services, one standard: it has to work, every time.
Records digitisation
Handwritten cards, ledgers, minutes, deeds, photos and laws, typed up and made searchable, with a picture of the original beside every entry. Everything is read twice, and anything uncertain is flagged.
- Old records and photos you can search by name, date or subject
- Laws updated with every change written in
- A website or online portal to find it all, private for your team or open to the public
- Set up your way: your branding, layout, search and download formats
- An admin desk so your team can correct, add and update records themselves
Meeting rooms
Rooms where everyone is heard, in person or on a call. We design, set up and install each room: microphones, cameras, displays and how it all connects.
- Wireless microphones and conference systems
- Rooms set up for video calls on Teams, Zoom and Google Meet
- Room layouts, seating and microphone plans
- Installed, tested and handed over by our own team
Recording and transcription
Conferences, board meetings and public sittings, recorded so every speaker is captured, then turned into a clean transcript you can search and keep.
- Recording of conferences and meetings
- Transcripts written up in the style you prefer
- Any name or number we can't confirm is pointed out for you to check
Networks
Network infrastructure installed properly and looked after: cabling, Wi-Fi and network equipment, documented and kept running.
- Network installation: cabling, network points and equipment
- Wi-Fi planned for your building
- Network administration and support, as agreed with you
How it works
Accuracy first. If we're not sure, we say so.
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1. Scan
We scan your records and photos, or use your own scans. Every picture of the original is kept.
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2. Read twice
Two separate readings of every page, done with the help of AI. Neither reading sees the other.
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3. Compare and check
The two readings are compared line by line. Where they differ, we look at the original again.
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4. Put it online
Everything goes on a searchable website, with the original beside the typed text. Anything uncertain is marked TO CHECK.
We type what is written. What we can't read, we flag. We never invent it.
Who it's for
Records people still need, but can't search.
Co-op and condo boards
Decades of minutes, house rules and renovation files, searchable by unit, date or subject.
Law and title firms
Old deeds, closing files and building records, typed and indexed so a search takes minutes, not days.
Archives and historical societies
Handwritten ledgers, card indexes, registers and photo collections, made searchable without losing the original.
Parliaments and public bodies
Laws with every change written in, debate transcripts, index cards typed up, and the website to share them.
Case study
Parliament of Barbados Library: pilot site
The Barbados House of Assembly first met in 1639, making it one of the oldest parliaments in the Commonwealth. For about forty years, from the 1960s to 2008, the Clerk's office kept a handwritten card index of the business of the House. Every card is now typed up and searchable, shown beside a picture of the original card.
We designed and built the website itself. It also carries the Laws of Barbados with every change written in, and draft reports of debates, all clearly marked unofficial.
Opens in a new tab.
What we promise
- Nothing inventedWe type what is written. A word we can't read is marked, never guessed.
- The original stays beside itEvery typed entry sits next to its scan, so anyone can check.
- Doubts in plain sightUncertain entries are marked TO CHECK with a note saying why.
- Clear about what it isA search tool, not an official copy. Your official record is still the one that counts.
Your records, handled with care
The questions careful buyers ask. Answered up front.
You own everything
The scans, the typed text and the website are yours. You can take a full copy at any time, in standard formats such as PDF, image files and spreadsheets.
Handling agreed in writing
Before we start, we agree with you how your records travel, who handles them, where they are kept, and when they come back.
We show our numbers
In the Parliament pilot, about 95% of entries matched on the first two readings. The rest were settled by a third look or marked TO CHECK. You get the same figures for your project.
A pilot with clear measures
We start small, on a sample of your records, and agree up front how the result will be judged: accuracy, turnaround and the formats you need.
Private stays private
We build the portal and your team enters any confidential information directly, so it never passes through our hands. Host it on your own account or server, or let us host it with logins so only your people can see it. Your choice.
Update it yourself
An admin desk lets your staff correct entries, add new records and publish updates without waiting for us. We train your team, and we are here when you need help.
Questions
Good questions. Plain answers.
Can we start with a small sample?
Yes. We start with a small pilot on a sample of your records. You see the finished result before deciding on the full job, and the pilot fee is credited against it.
What happens when handwriting is unclear?
Every page is read twice, independently. Where the readings differ, a third look at the original settles it. If a word or date still can't be read with confidence, it is marked TO CHECK with a note saying why. We never guess.
Are digitised records certified copies?
No. They are a search tool, shown beside pictures of the originals. Your official record is still the one that counts.
Do you build the website too?
Yes. We can build and publish a website or online portal where you, your team or the public can search your records. It can be private or open to everyone, and we set it up your way: your branding and colours, how records are laid out and searched, and the formats you need, such as web pages, PDFs or spreadsheets. The Parliament of Barbados Library pilot is an example.
Can you digitise photos?
Yes. We scan photographs and add a short description to each one, such as the date, the place and any names written on it, so you can search for them. We describe only what we can see or what is written down. We never guess who is in a photo.
Who owns the digitised records?
You do. The scans, the typed text and any website we build for you belong to you. You can ask for a full copy at any time.
What formats will we get?
We agree this with you at the start. Common choices are a searchable website, PDFs, image files and spreadsheets, so your records can be used in other systems too.
How long does it take?
It depends on how many pages there are and their condition. The pilot gives a real timing for your records, so the full quote includes a realistic schedule.
Can we update the records ourselves?
Yes. We give you an admin desk, a simple editing tool, so your staff can correct entries, add new records and publish updates themselves. We train your team, and we are here when you need help.
Can we keep confidential information to ourselves?
Yes. We build the portal and your team enters any confidential information directly, so it never passes through our hands.
Where is the portal hosted?
That is your choice. We can set it up on your own account or server, or host it for you with logins so only your people can see it.
Do you only work in Barbados?
We are based in Bridgetown, Barbados, where PROtech has been registered for over 20 years, and we work with clients in New York and elsewhere. Most records work is done from scans, so distance is rarely a problem.
Can you help with a meeting room or an event?
Yes. For a room, tell us its size and how many seats. For recording and transcription, tell us the date and length of the event. We'll suggest the right starting point.
How do you handle confidential records?
Tell us at the start. We agree how your records will be sent, stored and returned before any are shared. Please don't send confidential material through the enquiry form.
About PROtech
Errol Inga Walcott
Managing Director
Errol leads PROtech Inc., a Barbados company registered since 2004. Over more than twenty years, PROtech has served the Parliament of Barbados, government ministries and departments, the Queen Elizabeth Hospital and the Chefette Restaurants Group, a valued long-standing client.
He leads the company's records digitisation work, including the Parliament of Barbados Library pilot, alongside its meeting room and transcription services. His aim is simple: important information should be easy to find and easy to trust.
“Every record we handle belongs to someone who depends on it. We type what is written, we flag what we can’t read, and we never guess.”
Get in touch
Tell us what you're working on.
A box of old records, a boardroom that needs better sound, or a conference worth keeping. For records, we start with a small pilot and quote the full job from real timings.